Tag Archives: printer storage

Love Your Printer: Easy Printer Care Tips

Many people pay attention to their printers only when the ink has run out or if it refuses to cooperate with their printing activities.  They are either too busy, lack the technical knowledge, or simply feel that it’s not that important to check on their printer regularly.

In fact, when people hear or see the term “Printer Maintenance”, you quickly see their eyes dull and you know that you’ve lost their attention completely.  Hey, we can’t blame you!  It does seem like a very technical and time-consuming thing to do.

Before we lose your attention completely, here are some simple ways you can ensure that your printer is working on optimal performance.  These are things you can do while printing, so you won’t even have to spend that much time on them!

It’s not difficult to keep your printer in top shape. You just need to know what to do!

Update Your Printing Software Regularly

See that notification on your printer asking you to check for updates?  Don’t ignore it.  After all, it’s not going to take too much of your time for your machine to connect to the internet to see if there are any new drivers or software that it needs to run on optimal performance.

Clear Paper Jams – the RIGHT way!

What is the most common problem that you’ll encounter with your printer?  Paper jams.  Yes, it’s those moments when you are in a tug-of-war battle with your printer over a piece of paper.

But your printer is not your enemy, so there’s no point in forcibly yanking that piece of paper from it.  This will only cause you more harm than good and we’re not just talking about your printer, but for you and your budget, too, because this can cause serious damage to your printing device.

ComputerHope.com advises that you need to first remove any loose paper from the loading tray.  Pressing the resume button is always a good idea, since most printers are equipped to eject the jammed paper on its own.

If this doesn’t work, it means that you need to help your printer out.  Start by removing the stuck paper, one sheet at a time.  Once the paper jam is cleared, you’ll need to check if the printer carriage can move freely.

If you are unable to resolve the paper jam from the loading tray, this means that you may need to clear it from the rear of the printer.  You will find some additional steps on how to clear a paper jam the right way in our blog on the 50 Common Printer Problems and How to Fix Them.

Clean It!

Just like your body, your printer also needs regular cleaning to keep it in tip-top shape.  Clean the exterior (or outside) of your printer at least once a week with a damp cloth just to wipe away dust, dirt and other contaminants.

While you’re at it, open the hatch and remove the toner cartridge to clean the gears and rollers.  If this is too complicated for you, use a small vacuum cleaner to remove the dirt and dust from inside with ease.

Store it Well

The location of your printer is important for its performance.  And we’re not just talking about the aesthetics and how it contributes to the overall design of your home office area.  Your printer should be protected from excessive heat or moisture, just like other electronics do.

Make sure that your printer is stored in a stable area to avoid it from falling over.  Make sure to cover it to protect it from dust and other contaminants, along with direct sunlight or moisture.

To thank you for your continuous support for us, we want to #SharetheLove by giving 2 lucky winners a $100 discount on any InkTonerStore purchase.

See? That wasn’t too difficult, was it?

Proper printer maintenance can be achieved if you maintain cleanliness and care when you use it.  These are simple reminders that we have been taught since we were children, so it isn’t rocket science.  The most important thing is that you are mindful with your printer usage and that you take care of your household devices and technology at all times.

Printing Tips to Increase Your Productivity

It’s been 17 days since the start of the new year.  We’re sure that you’re still filled with energy and eager to fulfill all your new year’s goals and plans.  We can’t blame you.  We’re as excited about 2017 as you are!

In our previous blog posts, we featured free printables that would help you organize your life and motivate you throughout 2017.  Now, we’ll focus on helping you increase productivity at home or work by improving the efficiency through these printing tips.

Printing Productivity

If you have a long list of goals that you want to achieve for yourself, then, you need to start focusing on how much effort you are exerting on each task or endeavor.  That’s what productivity is all about.  If you are spending too long on a task or goal and you’re not delivering the ideal output for a certain amount of time, then, you need to stop and rethink your actions.

Your productivity is usually affected by the little details that you don’t pay too much attention to like the amount of ink on your printer or if you have enough paper.  Although these may seem like simple problems, these scenarios will still eat up your time and your ability to deliver results.

Reducing small time-consuming situations such as these, which could be easily avoided through proper planning, will help in improving your overall efficiency and productivity.

Monitor Your Printing Consumption

If you are restocking for your home, you need to consider how much print supplies you are consuming and measure the lifecycle of each of these products.  Track your printer usage by maintaining a logbook or list of documents that you have printed.  Make sure to take note of:

  • The number of pages
  • Type of paper used
  • Color or black and white

Of course, if you want to be obsessive compulsive about it, you could also track the ink levels after you are done printing.  If there is more than one person using the printer, such as in an office setting, you could install a printer monitor or log software that would allow you to do this more efficiently.  But if you’re just monitoring it for home use, a simple sheet of paper would do.

Location, Location, Location.

It is not just about aesthetics.  It’s important to consider where your printer is positioned in your home since there are certain environmental factors that can greatly affect its performance.  You also need to consider putting it in an area where you can easily access it when you’re working, or where the kids can easily print out their schoolwork.  The right printer set-up can do wonders in improving your efficiency with whatever it is that you’re doing, thereby making things get done faster and with just the right effort.

Stock Up on Paper

If you constantly use your printer for work, schoolwork or print activities, then, you should have an awareness of the status of your print supplies.  After all, it’s not difficult to see if your printer ink is running low or if you don’t have enough paper stocked up at home.

Paper is a number one must-have at home.  Make sure that you have basic printing paper, such as legal and letter size bond paper.  It’s always more cost-efficient to buy a ream of paper.  It’s practical to buy several reams of paper, which is good for several months.  After all, paper doesn’t have an expiration date so it doesn’t hurt to stock up.

If you’re thinking, “But I don’t need so much paper now.”  Think of it this way.  Would you really want to wait until it completely runs out before you stock up?  Running to the store unplanned will eat up your time and money. You’ll be spending on gas just to run to the store for this one thing, which you could have prepared for if you had only purchased enough.  Having to rush to the store in the middle of work is also counter-productive and it will throw you off your workflow.

Invest in the Right Ink

It’s not just about buying an ink or toner cartridge for your printer.  You need to make sure that you are buying the right one for your printer!  Here are 5 Tips to in Buying Printing Ink Cartridges to guide you on what you need to consider before making an ink or toner purchase.  Getting it right the first time will save you a lot of time and effort in the future, so educate yourself on what your printer really needs to ensure that it’s running on optimal performance.

Efficiency is a Lifestyle

Your productivity significantly affects your work and life in ways that you just can’t fathom.  If you are thinking that efficient printing practices will give you very minimal results in improving your overall productivity – you’re wrong!

Being efficient is a habit that you need in every aspect of life.  If you can be efficient at a small activity such as printing, this will ripple out to other small activities that you don’t really pay much attention to.  And being efficient in many small activities will help you in being more efficient on a larger scale.

 

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