Investing in the right printing equipment can lead to increased productivity and lowered printing costs. But there are times when in-house printing can seem more tedious and hard to manage, which is why most companies feel that outsourcing to a print shop is a better option.
If you already have the right printing equipment in place, it’s not yet too late for you to make the most out of your investment. All you need is the right process and tools to help you monitor and manage the printing activities in your office.
Our team has conducted a review of different printing management programs that can help you identify cost-saving opportunities and track printer usage. Gone are the days when you would need your employees to sign their names on a logbook or printing sheet, which can be disregarded or lost! You can now monitor all the printing activities in your office from your computer – even if you’re out of the office!
Founded in 1998 by two university students, PaperCut has made its way to the top of the list of print monitoring programs in the market. It is a FREE software that silently tracks employee usage by individual, department, or office, and reports usage costs in comparison with budgets and environmental impact.
The software provides real time activity logs and reports information such as the time of printing, name of printer, total number of pages printed, document names and titles, and much more. PaperCut encourages the responsible use of company resources and creates an environment-friendly workplace.
Boost Your Printing Set-up with PaperCut
Below are 6 possible ways you can boost your print set-up with PaperCut:
The PaperCut dashboard gives you a comprehensive view of who is printing, which printer they are using, what documents are being printed, and a time stamp for each print activity. So, you won’t have to guess who printed the 2,000-page document that has now left you with very low print supplies.
You can formulate printing policies that would encourage responsible use of the printer, or make some intelligent rules to limit user behavior. You can also use the program’s built in controls such as encouraging double-sided printing and more.
Mobile and Bring-Your-Own-Device (BYOD) Printing
PaperCut is compatible with numerous mobile print solutions like Google Cloud Print, iOS Printing, email, and also Web Print. This will allow your staff to print from whatever device they are on, wherever they are.
Document and Device Security
PaperCut helps you protect confidential and sensitive information with their Find-Me printing system. It allows your employee to find the nearest printer from a list of available printers, which is well-suited for big offices that operate under a common printer fleet. Users can simply print under a virtual queue, and go to a print release station near them that PaperCut will automatically assign for them.
You can also secure and add a layer of security using digital signatures and watermarks to include the owner ID in every document printed.
Monitor cost by individual, department, or client. You can set print quotas for every employee or department to encourage them to only print necessary documents.
One thing that we love most about PaperCut is that it measures environmental impact. This printer monitoring software goes above and beyond by adopting sustainable practices and nurturing the culture of your organization to be more responsible about the environment by providing in depth reports on the environmental impact of your printing activities.
PaperCut offers two types of solutions depending on your current need or set-up: PaperCut NG and PaperCut MF.
PaperCut NG is the entry-level version of the product that includes basic features and services. When you sign up for PaperCut NG, you will automatically be given a 40-Day Free Trial of PaperCut MF, which offers all the PaperCut features and support. This is highly recommended for Small to Medium Businesses (SMBs) with limited budget, but it’s very DIY so you will have to configure the software on your own.
PaperCut MF provides you with everything that PaperCut has to offer. It includes features such as Find-Me printing and Secure Print Release, while ensuring that you have ample support through the PaperCut Certified Partner Network.
PaperCut offers a free trial so you can test out the software before deciding on which product you need for your business and situation. Overall, our team enjoyed PaperCut and we highly recommend it if you want to improve your printing efficiency and manage your office supplies better.